The following are examples, not an all-inclusive listing, of miscellaneous travel expenses not permitted using university funds because they are not considered necessary expenditures incurred in direct consequence of the discharge of employees’ job duties or university business: All USC faculty and staff must contact the Office of the General Counsel to obtain legal review and approval before engaging in any university-related activities involving countries subject to U.S. federal government sanctions, including travel or other transactions. For information on options and costs or to change your USC meal plan, visit the USC Hospitality website. All sophomores, juniors, and seniors will be given the Flex 40 plan wherever they are assigned in USC Housing. Meal Plan Terms & Conditions Fall 2020. USC follows IRS "Accountable Plan" expense reimbursement guides, which allows the reimbursement of business expenses without including the payment amount in the taxable income of the individual incurring the expense. There is No income tax withheld. USC Travel Management strategically provides an efficient, cost-effective business travel program to assist faculty, staff and university guests in their quest for teaching, research, artistic creation, professional proactive and patient care. Due to COVID-19 safety precautions, Spring 2021 Meal Plans will only be available to students living in USC Housing. The Spring 2020 meal plan is effective between January 11, 2021 through May 12, 2021. Coach class is unavailable and alternate/travel schedules would result in circuitous routing during unreasonable hours, excessively prolonged travel, or result in additional costs that would offset the transportation savings (substantiating documents must be provided). Overseas Travel All funds and plans purchased for use at the University of South Carolina are for the personal use of the owner of the account or plan only … Furthermore, the university does not reimburse the value of any frequent traveler points redeemed for university business travel. The reimbursement is not taxable to the employee. Receipts are required for all amounts when commercially available. Rents for graduate student building and family housing are billed monthly. 14. Most students will make four monthly installments (August-December and January-May). Certification of unavailability must be on file in the Department of Contracts and Grants prior to purchase. Norman H. Topping Student Aid Fee. Certain travel expense reimbursements may require additional approval from a university dean or vice president. 14. Want Dining Dollars? USC does not have self-insurance coverage for international rentals, including rentals in Canada. Individuals using a privately-owned or rental vehicle for travel on university business must comply with applicable motor vehicle driving laws for the region in which they are driving. Not all sponsors accept the Open Skies agreement; before booking any non-U.S. carriers, verify terms and conditions with the Department of Contracts and Grants. However, employees dependent on the university’s self-insurance policy should be in possession of Risk Management’s insurance certificate. We are offering special hours and serving accommodations for students, faculty, and staff who have remained on campus during COVID-19. Dining Dollars may be purchased at any time during the Spring semester. For more information on employer reimbursement, payment plans and other payment options, please visit USC Student Financial Services. All freshmen, sophomores, juniors, and seniors living in “off campus” If you choose the Flex 40 plan and later decide that you want more meals, you can purchase a new Flex 40 plan when the meal swipes are depleted. Travelers are eligible to claim expenses, allowance, or per diem beginning on the date of departure and including the date of return. University departments may adopt more restrictive policies and such restrictions must be monitored through department level controls. Apply for USC Payment Plan or Tuition Reimbursement Deferment at Student Financial Services. The personal mileage reimbursement covers all costs related to the operation of the vehicle, including service, maintenance, insurance, depreciation, and gas. USC Housing (including at the USC Village) are required to have the Flex 40 meal plan, at a minimum. Cost: $2,860, Residential 14 USC provided a pro-rated reimbursement of room and meal plan payments to all students who vacated university housing. $1,280. Note that the university’s insurance policy covers claims resulting from theft if over $25,000 (per occurrence) and from loss if over $5,000 (per occurrence). For meal plan billing inquiries please contact USCard at uscard@usc.edu or (213) 740-8709. Government Unallowable expenses may not be paid or reimbursed using a sponsored project account. This policy applies to the travel of all employees in the performance of their official duties. Cost: $200. 13. 40 meal swipes per semester + $250 Dining Dollars SFSP regulations require sponsors to ensure children consume meals at the site [7 CFR 225.6(e)(15)]. Payments for the spring 2021 semester will start December 14, 2020. When federal funds are used for foreign travel, tickets must be purchased in compliance with the Fly America Act/Open Skies Agreement. In 1970, USC students elected to assess themselves a mandatory fee each semester to support the Norman Topping Student Aid Fund, which provides scholarships for low-income students. Advance written approval is obtained from the President or applicable senior vice president; Such travel is necessary because of documented medical reasons, with prior approval from Senior Business Officer or manager; or. The university’s policy is to pay for or reimburse faculty, staff or other authorized travelers for necessary expenditures incurred in the conduct of the university’s business. Indoor seating is not available at this time. The USC Payment Plan allows you to divide your tuition and fees over five monthly payments for one semester. When all measures to recoup costs from suppliers and/or Visa have been exhausted, the university will reimburse the traveler for lost items with approval from the Senior Business Officer. Meal plans end at the close of each term. We are offering special Virtual Event Services and accommodations for event planners, faculty, and staff during COVID-19. A deductible may apply according to procedures administered by Risk Management Services. Reimbursement >> Provider Specific Information and includes the ... meals, and lodging with receipts. The university requires that additional liability insurance for $1 million in coverage be purchased when transporting students via a rental vehicle that seats more than seven people (one driver + six passengers). Students may use the USC Payment Plan to pay for tuition, fees, university housing, meal plans and other miscellaneous university charges. If, but for this paragraph, this section would exclude from gross income LEGAL BASE FIP P.L. Senior Vice President, Finance and Chief Financial Officer. Join our mailing list to receive updates and special offers, We are offering special dining hours and easy, to-go, online ordering for our on-campus community. The university requires receipts to be used to substantiate business travel expenses when a single expense is $75 or more and for all hotel transactions. Swipes can be used in Residential Dining, as well as select Retail venues offering a special “meal swipe” combo meal. 21 meal swipes per week These refunds will be calculated to cover the full cost of the period from March 23, 2020 through the end of the current semester and will be posted to the student’s university account. Individuals will be reimbursed for use of their personal vehicles at the university mileage rate, which is intended to include the cost of insurance. To upgrade your meal plan or purchase Dining Dollar blocks, please use the USCard Services Website. You may purchase Dining Dollars at any time during the Spring semester. Miles and points from such programs can be retained by the individual. First class and business class air travel is only allowed under the following circumstances: Under no circumstances may business class or first class travel costs be paid for on a sponsored project account. Your unused Dining Dollar balance will reset at the end of the school year. Please note: guests who are not able to use Grubhub can walk into the dining hall or retail venue to place an order but may experience a wait time. Swipes reset at the end of the Spring semester and do not rollover. But it can set the off-campus COA at $8,000 to include rent, utilities, meals, and other reasonable living expenses. The following are messages that have been sent out to USC Upstate students, faculty, and/or staff in relation to COVID-19 and campus operations. Fellowships, on the other hand, are awarded by private organizations. Please contact the department directly for refunds: Housing Refunds: 803-777-4283; Meal Plan Refunds (Carolina Card office): 803-777-1708 EVK is open 7 days a week for carry-out only for the fall semester. $1,175. Meal Plans. Travel Management negotiates discounts and services with preferred suppliers for airlines, hotels, rental cars, charter buses and travel … Questions about nutrition or diet? Change or Purchase a Meal Plan. ProTip: Sign up with your USC email for exclusive offers. You are usually paid through an hourly wage, but some employers offer tuition remission, room and board, and even meal plans. (213) 740-2716, James Staten Receipts are not required for the following: Transportation and ancillary expenses must be reported separately and are not considered part of a traveler’s lodging and meals expenses regardless of method used. USC Payment Plan: A university payment plan that allows settlement of a student account (one semester at a time) in monthly installments. 10 Meal Plan. Healthy choices incentives are designed to encourage you to take an active role in your health care, help USC provide health resources that best support our employees, and help you save money. All food is cooked from scratch by our culinary team and packaged for you to take to your residence or approved outdoor area. Cost: $2,405, Flex 40 Participation in travel-related frequent flier or frequent stay programs is permitted. You must apply for them based on certain criteria related to you and your field of study. Because the university provides significant insurance coverage for travelers, additional travel insurance will not be paid for or reimbursed by the university, except when the additional insurance coverage has been approved in advance by Risk Management or Travel Management and Corporate Card Services. The meal plan is active and available for use during those Wellness Days. was purchased either on a Travel Card or Purchase Order. However, sponsored project travelers should review the terms of the sponsored project to determine if special rates are required (e.g., state awards sometimes require the use of state per diem rates). The USC Payment Plan allows you to divide your tuition and fees over five monthly payments for one semester. Following this process, upper classmen who would like to upgrade to another meal plan may do so online via the USCard Services website. USC Meal Plan. A privately-owned motor vehicle may be used for university business when it is the most appropriate transportation mode, such as for local trips. USC will provide a pro-rated refund of room and meal plan payments to students who left university housing amid COVID-19, university officials announced in an email to the USC community Friday. Travel expense procedures can be found on the Reimbursements page of the Business Services website. If you’ve never used Grubhub before, be sure to check out the Grubhub Ordering Instructions. The university will support the cost of economy class rail for official university travel. This Act stipulates that tickets must be purchased for airline travel on: Such carriers must be used unless the traveler can document such carriers were “unavailable,” as availability is defined by federal regulations. Use of business class rail is permitted on unrestricted accounts, when use of business class is necessary to ensure a seat reservation (e.g., Amtrak). All guests are encouraged to pre-order meals using the Grubhub app or the Grubhub website. 104-193 of 1996 P.A. Furthermore, contract rental car rates do not include international insurance coverage. Any student may purchase Dining Dollars in blocks of $250 at a cost of $200, which is a 20% savings. Rosso Oro's is happy to offer daily lunch and dinner comfort food specials. A new plan is required each term. Detailed information on this process is available on the Receipts page of the Business Services website. 21 meals can be used per week for the Residential 21, and 14 meals can be used each week for the Residential 14. A new plan is required each term. Watson and an estimated 40,000 students included the claim believe that since they are unable to access campus buildings, activities, health services, and meal plan, and are experiencing "dramatically lower quality and less valuable education and services now being provided," USC should reimburse them for part of the 2020 spring semester. Healthy choices incentives and offerings. If you need special dietary accommodations due to food allergies or other medical needs, please contact the USC Hospitality Registered Dietitian for more information. For travel outside of South Carolina, the maximum daily reimbursement for meals shall not exceed $32 per day. The Residential 14 plan is available as an upgrade to those who were originally assigned the Flex 40 plan. Violated driving laws that result in citations, such as but not limited to traffic or parking citations, are the personal responsibility of the traveler and any associated expenses are not reimbursable, regardless of whether the expense was incurred in a privately-owned or rented vehicle. Students whose residential location does not require a meal plan may choose to participate in any plan on an optional basis. All sophomores, juniors, and seniors will be given the Flex 40 plan wherever they are assigned in USC Housing. When a receipt is required and cannot be obtained or has been lost, the person who incurred the expense must complete a Missing Receipt Declaration. As previously communicated, USC will provide a pro-rated reimbursement of room and meal plan payments to students who vacated university housing. If a Meal Plan was upgraded during the Fall 2020 semester, that upgrade will NOT apply to the Spring 2021 semester. Purchased in blocks of $250 During the fall and spring semester, students can pay their tuition and fees through a payment plan. Flex 40 Meal Plan. Author: wltx.com If an arrangement provides advances, allowances, or reimbursements for meal and entertainment expenses and a portion of the payment is treated as paid under a nonaccountable plan under paragraph (d) (2) of this section due solely to section 274 (n), then notwithstanding paragraph (h) (2) (ii) of this section, these nondeductible amounts are neither treated as gross income nor … University Organization, Culture and Ethics, https://policy.usc.edu/sponsored-project-funded-expense-provisions-expenditures/, contact information for USC business travel emergencies, USC Employee Engagement and Communications. Due to the COVID-19 pandemic, the university has replaced Spring Break 2021 with Wellness Days on March 12th & 23rd and April 7th, 22nd & 30th. (all meal plans operate on a semester basis), Residential 21 Employees should not purchase LDW/CDW (which covers any damage to the rental vehicle) or liability insurance (which covers bodily harm and property damage outside the rental vehicle) for domestic business rental vehicles, even if using a non-contract rental car company. Campus Updates About COVID-19 Campus Communications. USC classes to continue online, graduation postponed Plans are being developed for a reimbursement for students who paid for university housing, parking and the meal plan. reimburses employees, students, and guests for necessary and reasonable approved expenses they incur in the conduct of university business. https://businessservices.usc.edu This policy applies to all van and SUV rentals, including rentals made through the university’s contract rental car companies. Links to government sites with current travel warnings are provided on the Duty of Care page. Meal Plan Type Cost per Semester; Cardinal: Full (default plan) $3,315: Gold: Full (upgrade) $3,725: Trojan: Full (upgrade) $3,900: Apartment Plan: Partial (default plan) $705 Meal plans are assigned based on housing location and class standing. Please upgrade your meal plan by January 25, 2021. The rental or purchase of vans and SUVs that seat more than ten passengers is strictly prohibited. When a university business trip includes at least one night of lodging, expenses for incurred meals and lodging are to be reported using one of the following four methods: The method selected must be used for the entire trip. Use of all other helicopter service is only authorized: Use of privately owned or rented aircraft for university business is not permitted, unless approved by the President or applicable senior vice president. USC Employee Engagement and Communications oversees this website as well as university policy development and communication. August 10, 2020 – November 26, 2020 Deadline to change your meal plan is August 26, 2020. Rents for resident halls, suite and all undergraduate apartments as well as meal plan costs are billed at the beginning of each semester (August and December); you can set up a payment plan with the university Cashier’s office if you wish to pay your rent monthly. January 11, 2021 – May 12, 2021 Deadline to change your meal plan is January 25, 2021. A new plan is required each term. Such additional liability insurance will be paid for or reimbursed by USC. This includes 21 meals per week for the Spring semester. Individuals will be reimbursed at the current Internal Revenue Services (IRS) mileage rate. Payment Plans. This meal plan is available at either the Bluffton or the Beaufort dorms. USC’s self-insurance policy covers employee rentals only. This includes 40 meal swipes for the Fall semester, plus $250 Dining Dollars. If reimbursements are not paid under an accountable plan, or the reimbursement exceeds the allowable amounts, the money, or a … Risk Management should only be consulted when stolen or lost luggage losses exceed the stated thresholds. Link your USCard to your Grubhub account to use your Summer Meal Plan, Dining Dollars, or Discretionary Dollars. The purpose of the policy is to ensure travel expenditures are reasonable, customary, and necessary to conduct official university business. Use of helicopter service between Los Angeles and the university’s offices on Catalina Island is permitted with advance written approval from a Senior Business Officer. The university will support the cost of economy class (coach) commercial airfare for official university travel. Meal Plan Dollars are loaded on your Carolina Card along with the meal plan that you selected. Students will automatically be enrolled in a default Meal Plan through the USC Housing contracting process. Cost: $750, Dining Dollars This meal plan is … All four methods are permitted on sponsored project accounts. Meal Swipe allocations for the Residential 21 and Residential 14 plans are weekly. Student can eat up to 14 meals in the Dining Hall each week of the semester. Ask Lindsey Pine, our on-campus registered dietitian. Those dollars can be used for snacks and small items that you would not want to use a whole swipe for. A foreign carrier that operates under a U.S. flag air carrier code-sharing agreement and tickets or documentation for electronic tickets identify the U.S. flag air carrier’s designator code and flight number. We calculated these refunds to cover the full cost of the period from March 23, 2020 through the end of the spring 2020 semester, and we posted them to each student’s university account. This plan includes 14 meal swipes per week, in addition to $500 Dining Dollars. The university will reimburse travelers for the cost of renting a vehicle, plus associated rental car expenses (e.g., gasoline). Taking Meal Components Offsite . Student can eat up to 10 meals in the dining Hall each week of the semester. For USC employees on university business, the university has a self-insurance policy that covers vehicle rentals in the fifty U.S. states and the District of Columbia. The deadline to upgrade your meal plan is January 25, 2021. Any remaining funds cannot be refunded or transferred with the exception of fall-term Dining Dollars, which will roll over to the spring term only. The preferred method for making business travel arrangements is through USC’s travel management company (TMC), including arrangements for official university guests (USC Travel). Unused Dining Dollars will roll reset at the end of the school year. If you’d like a more robust meal plan, you may upgrade to either the Residential 21 plan, which includes 21 meals per week, or the Residential 14 plan, which includes 14 meals per week and $500 Dining Dollars. The University has also devised a schedule for when students can return to campus to retrieve their belongings. Costs in excess of the basic least expensive unrestricted accommodations must be at the expense of the university school or department incurring the travel. USC shares details about housing refunds and retrieval of belongings Therefore, USC business travelers renting vehicles outside the 50 U.S. states and the District of Columbia must purchase insurance, which will be reimbursed by USC. Provisions of this policy also may apply to individuals other than employees who are authorized to travel at university expense. Payments for the fall semester will start August 1, 2015. View Dining Hours, The University is also providing general updates through the We Are USC Website, Toggle Residential Restaurants 48400 Menu, Toggle Nutrition & Sustainability 48401 Menu. So, for this example, any off-campus expenses that … The USC Payment Plan allows you to divide your tuition and fees over five monthly payments for one semester. You can purchase them in blocks of $250 at any time. When business travel necessitates the use of unrestricted air ticketing it must be the least expensive unrestricted airfare. Method A (preferred) – actual lodging and actual meal expenses, Method B – actual lodging and meal per diem (domestic) or meal per diem (international), Method C – per diem lodging and per diem meals (domestic), Method D – per diem lodging and per diem meals (international), for domestic meals or international meals when claiming Method B, for meals and lodging when claiming Method C, for meals and lodging when claiming Method D, Companion travel – exceptions require advance written approval from the President or applicable senior vice president (If such approval is granted, the expense will be considered a taxable fringe benefit and will be reported on the employee’s W-2 as income), Frequent traveler program fees – costs to participate in a frequent flier program are not reimbursed by the university, USC Travel card late fees – unless it can be clearly demonstrated that the university was at fault in processing payment, dean or vice president approval is required for all Travel Card late fee payment requests, Luggage – luggage purchased for a university trip or event will not be paid for or reimbursed by the university, except for luggage needed to transport university-owned items, such as trade show material, Personal care – such as but not limited to massages, hair care, manicures, etc., that may be undertaken while on or in preparation for a business trip (or event), Personal travel combined with university business travel – the personal portion will not be paid for or reimbursed by the university. This includes 40 meal swipes for the Fall semester, plus $250 Dining Dollars. If you are a student living off-campus, you can purchase Dining Dollars, which can be used in Residential Dining for carry-out meals as well as in all Retail cafes, and for food items in convenience stores and coffee shops. University business travelers whose luggage is either lost or stolen should recoup the cost of the lost luggage and the luggage’s content through either the service provider responsible for the loss (e.g., airline) or Visa, if the ticket (airline, rail, etc.) Graduate students are not required to purchase a meal plan. All payments or reimbursements must be through the university’s financial system. Use of a privately-owned vehicle may not be used for long trips that result in a higher total cost (mileage + meals + lodging) to the university than round trip economy class airfare. Following this, anyone who would like to upgrade to another meal plan may do so online via the USCard … Spring 2021. … Therefore, meals must be consumed onsite in order to be eligible for reimbursement, unless the meal is served on a state agency approved field trip or offsite consumption is otherwise approved by FNS. All first year freshmen living in USC Housing residence halls/suites, Webb Tower, or Parkside Apartments are required to have the Residential 21 Meal Plan. Meal plan dates for the 2020-2021 academic year are: Fall 2020. All meal plans reset on the last day of the semester and are not transferable or sold. Apply for USC Payment Plan or Tuition Reimbursement Deferment at Student Financial Services. USC will grant partial room and meal plan refunds for the period of March 23 through the end of the semester for students who have left campus, USC Housing announced in an email to students and their families Friday. With advance written approval from the President or applicable senior vice president. 14 Meal Plan. All freshmen, sophomores, juniors, and seniors living in “off campus” USC Housing (including at the USC Village) are required to have the Flex 40 meal plan, at a minimum. To be non-taxable, business expenses must be: Properly substantiated and; Submitted within certain time limitations. Meals and Lodging When a university business trip includes at least one night of lodging, expenses for incurred meals and lodging are to be reported using one of the following four methods: Method A (preferred) – actual lodging and actual meal expenses Method B – actual lodging and meal per diem (domestic) or meal per diem (international) Payments for the spring semester will start December 16, 2019. Students will be automatically enrolled in the default meal plan through the USC Housing online contracting process. Apply for USC Payment Plan or Tuition Reimbursement Deferment at Student Financial Services. AND; There is No reporting required on form W-2. Prior to departure, USC travelers should be in possession of all contact information for USC business travel emergencies, and be familiar with the university’s business travel emergency procedures. © Copyright 2021 University of Southern California. … Off-campus students will be able to purchase Dining Dollars. Remaining funds cannot be refunded, transferred, or sold. 280 of 1939, as amended SDA Annual Appropriations Act Mich Admin Code, R 400.3151-400.3180 MA 42 CFR 431.53, and 440.170 FAP 7 USC 2015 (d)(4)(I)(i)(I) Title: MEDICAL TRANSPORTATION Lodging and meal payment requests that exceed the maximum actual allowance require approval from a dean or vice president. Housing and meal plan charges are not automatically refunded by the Bursar's office. 14 meal swipes per week + $500 Dining Dollars Drivers using their personal vehicles for university business travel must carry their own comprehensive/collision auto insurance in the statutory minimum amounts required by the laws for the region in which they are driving. They do not need to be paid back. See https://policy.usc.edu/sponsored-project-funded-expense-provisions-expenditures/. **Beaufort Freshmen living in the Honors Dorms are required to participate in this meal plan. However, rewards earned from hotels as a result of a group booking belong to the university and cannot be retained by the individual. 0-59 Credit hours - Freshman/Sophomore - A, B, or C Meal Plan (Meal plan B will automatically be assigned) 60-120 Credit hours - Junior/Senior - A, B, C or D Meal Plan (Meal plan D will automatically be assigned) 2020-2021 Meal Plan Options. When it is the only mode of transportation; or. 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